P: 1-800-636-6680
F: 1-406-783-5283
Email: nemont@nemont.coop

Nemont Telephone
P.O. Box 600
61 HWY 13 S
Scobey, MT 59263

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Human Resources Assistant

Location: Scobey, MT
Type: Full-Time
Closing Date: Open Until Closed

Job Summary

Provides administrative expertise to ensure and maintain overall effectiveness within the Human Resources Department.  Performs duties of highly confidential nature that requires extensive knowledge of the company’s policies and operations.  Responsibilities require discretion, judgment, tact and poise.  Works directly with Supervisors/Managers to facilitate hiring of new employees.

Essential Job Duties and Responsibilities

  • Assists Human Resources Manager with all employment-related administrative duties; including required paperwork for recruiting, hiring orientation, disciplinary actions and terminations.
  • Responsible for working with Supervisors/Manager on recruiting needs. Prepares job postings and advertisements, distributes applicant resumes, screens candidates, schedules and assists with interviews as requested, checks applicant references.  Receives telephone calls from applicants regarding open positions. Actively seeks applicants for open positions on various web sites and using other recruiting tools.  Sends offer letters to new employees and rejection letters to applicants. 
  • Assists with the completion of all necessary paperwork of employee benefits programs to ensure timely and accurate enrollments. Coordinates the issuance of Company property and information to new employees. 
  • Prepares paperwork for termination of employment, including retirement, 401(k) distribution, COBRA benefits, final work hours and leave benefits due. Keeps up to date on benefit changes.  Assists in retrieving Company property from terminated employees.
  • Maintains Human Resources software database to ensure payroll accuracy and facilitate benefit tracking. Completes industry wage and benefit surveys.
  • Assists Human Resources Manager in developing and updating company personnel policies and procedures in accordance with changes in regulations. Distributes new and revised policies to all personnel. 
  • Assists with special projects by collecting and analyzing data maintaining records and databases, and preparing specialized reports using a variety of PC-based software.
  • Compiles and maintains records for use in employee benefit administration.
  • Responsible for maintaining employee personnel, medical, confidential and terminated files in regard to employee status changes.
  • Assists with the maintenance of Performance Based Management systems including the creation and update of job descriptions and reviewing employee performance evaluations.
  • Files EEO-1 report annually; maintains other records, reports, and logs pertaining to applicant flow procedures.
  • Verifies I-9 documentation and maintains file.
  • Responds to personnel requests regarding benefits to ensure accurate and timely benefit administration.
  • Examines employee files to answer inquiries and provide information to authorized persons.
  • Assists with various training programs as necessary.
  • Maintains current industry knowledge by attending HR related training. Ensures Company compliance with state and federal regulations including ADA, HIPAA, COBRA, FMLA, EEOC, FLSA, USERRA and others.
  • Maintains company organization charts.
  • Receives HR Manager Faxes and opens mail.
  • Assists HR Manager with various research and/or special projects.
  • Coordinates planning for Company Holiday parties; assists with several company sponsored functions.
  • Assists Human Resources Manager with arranging training and travel plans, reservations and other duties as requested.
  • Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
  • Performs clerical duties as required.
  • May work with Executive Secretary and serve as back-up to that position as requested.

Qualifications and Knowledge Required

  • Well-developed reading, writing and mathematical skills.
  • Strong organizational and planning skills.
  • Considerable skill in proof reading letters, documents and various correspondences.
  • Advanced administrative, secretarial and clerical skills.
  • Considerable knowledge of modern office practices, procedures, and equipment.
  • Has a high skill level with MS Word, Excel, PowerPoint, Outlook.
  • Skill in operating various office equipment including but not limited to a personal computer and related software, copier, calculator, keyboard and fax machine.
  • Knowledge of written communication practices, procedures, and formats. Considerable ability to communicate well with a positive and friendly manner, both orally and in writing.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.  Ability to communicate with customers, co-workers and various business contacts in a courteous and professional manner.
  • Ability to function effectively as a team player.
  • Ability to make sound decisions using information at hand.
  • Ability to learn and apply technical information such as benefit reporting requirements, employee medical and life insurance explanations, benefit enrollment procedures, and related activities.
  • Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
  • Ability to pay close attention to detail and maintain memory for numerous details.
  • Knowledge of regulatory compliance issues, requirements and employment laws such as: EEOC, ADA, COBRA, ERISA, USERRA, FLSA, FMLA, HIPAA and others.
  • Ability to maintain confidentiality of Company records, including personnel files and employee issues.
  • Considerable ability to maintain efficient workflow.
  • Ability to consistently be at work on time, follow instructions, respond to management direction and solicit feedback to improve performance.

Education and Experience

Any combination equivalent to the following education and experience that would provide the required knowledge, skills and abilities would qualify.  A typical way to obtain the knowledge, skills, and abilities would be:

Associate’s degree in Business Administration, Human Resources Development or related field, plus two to four years of experience in Human Resource administration, benefits administration or equivalent experience.

Physical Demands

  • Must be able to read computer screen and various reports.
  • Must be able to hear well enough to communicate with employees and industry contacts.
  • Works at computer for prolonged periods.
  • Stands and walks short distances in office.
  • Handles books, papers, and office equipment.
  • Stoops and bends when using files.
  • Sits at desk much of working day.
  • May be required to lift and carry packages weighing up to 25 pounds.

Special Demands

  • Professional, upbeat, energetic, takes initiative, dependable, takes pride in work.
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